The Rectory School

An Independent, Coed, Junior Boarding (5-9) and Day School (Early Childhood-9)

Why Work At Rectory?

Ask anyone who works at Rectory, and you'll find a person happy to be part of a thriving, vital place of learning that makes the difference in young people's lives. Maybe it's time for you to be part of our community. Please respond by email or letter to the contact names listed for each position.

School Profile

Rectory School was founded in 1920 when the Reverend and Mrs. Frank H. Bigelow sought to create an individualized learning program for their son John. The benchmark program, IIP, has developed into a distinct advantage of a Rectory education. Rectory has the capacity to meet the educational needs and aspirations of a wide range of students – from strong traditional learners to those who have inquisitive minds but need more academic support.

Rectory School’s 138-acre rural campus provides a scenic and secure home to approximately 270 students covering the ages from Pre-K to 9th grade. Rectory is a coeducational institution at all levels. The 5th – 9th grade junior school has approximately 210 students 145 of which are boarding students. These students come to Rectory from all around the United States and from nine different countries. The average class size is 10, and the student teacher ratio is 4:1.

Application for Employment

Opportunities for Employment

Payroll & Benefits Coordinator - 20 Hours Per Week

Payroll & Benefits Coordinator

Through the management of payroll and employee benefits, as well as other responsibilities, this position will ensure the smooth daily operation of the School's business affairs by responding to the needs of its faculty and staff.

Duties

The following reflects management’s definition of essential functions for this job, but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Payroll, Benefits and Human Resources

  • Administer and process new hire paperwork, including background checks, CT Reference requirements, and drug tests.
  • Process semi-monthly payroll and generate electronic journal entry for accounting system.
  • Enter new employees and terminate departing employees in the payroll system
  • Generate and distribute manual paychecks as necessary.
  • Maintains payroll records and files including but not limited to sick time and vacation and other accrued leave.
  • Responds to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments, and employment verifications.
  • Strives to ensure employees understanding of payroll related issues by regularly generating communications and counseling employees as situations artise.
  • Assists with preparation of month-end and quarterly reports.
  • Manage ACA requirements and annual reporting.
  • Have a thorough understanding of benefits offered to Rectory employees, including health insurance, 403(b), life insurance, short & long term disability, workers compensation and paid time off.
  • Enroll /terminate employees from benefits as needed.
  • Keeps abreast of the various laws and regulations related to employee benefits.
  • Work closely with the Controller to generate and reconcile periodic reporting for management and the annual audit.
  • Security and Confidentiality- Must have knowledge of relevant equipment, policies, procedures and strategies to ensure the confidentiality data and security of people, property and school. Must handle all matters related to payroll and benefits as personal and strictly confidential.

Other Duties

  • Back up and support Student Billing Coordinator as needed
  • Answers, screens, and directs incoming telephone calls
  • Sorts and distributes internal and external mail
  • Performs general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing
  • Assists with related special projects as required
  • Performs other duties as assigned by manager

QUALIFICATIONS:

  • Associate Degree in Accounting required; Bachelor Degree, preferred.
  • Minimum of 3 years in payroll and benefits related experience required.
  • Demonstrated ability to calculate figures and amounts
  • Commitment to excellence and high standards.
  • Excellent interpersonal communication skills.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  • Excellent organizational skills and attention to detail are required in this fast paced environment.
  • Proficient on various software including but not limited to payroll software (familiarity with Paylocity a plus) InResonance, Google Suite, MS Excel and Word, and accounting application software (experience with Senior Systems a plus).

Interested parties are asked to email a resume, cover letter, and at least three references along with contact information to:

Mrs. Diana Richardson, Assistant to the Headmaster, at drichardson@rectoryschool.org

Student Billing Coordinator - 30 Hours Per Week

Student Billing Coordinator

Through the management of accounts receivable/ student billing, as well as other responsibilities, this position will ensure the smooth daily operation of the School's business affairs by responding to the needs of its students, faculty, and donors.

Duties

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Student Billing/ Accounts Receivable

  • Maintain student database and administer all aspects of family and student billing accounts for the School.
  • Process and post payments received to accounts using the applicable billing and accounting systems. Reconcile general ledger entries to billing and payment entries and prepare reports needed to complete monthly close.
  • Respond to customer requests for additional information related to accounts, charges and payments in a prompt and courteous manner. With the approval of the Controller/ CFO manage some exceptions to standard process.
  • Work closely with the Controller to assure the accuracy of periodic financial reporting of billings and payments.
  • Work with the Development to insure accuracy of recorded donations and pledge payments.
  • Work with program directors to support billing/payment logistics associated with IIP, music lessons (both student and community), MELP, ski programs, summer programs and weekend activities.
  • Work with Admissions office to prepare for annual re-enrollment of current families and set up accounts for new students including accurate allocation of financial aid.
  • Process incoming payments, donations, prepare bank remote deposits, monitor and reconcile electronic payments.
  • Generate monthly statements both electronic and paper (where needed).
  • Communicate with families in attempt to collect past due balances. Document all communications on student account.
  • Notify appropriate party regarding delinquent accounts. Initiate collection action as needed.
  • Sorts and files correspondence from families and education consultants.
  • Security and Confidentiality- Must have knowledge of relevant equipment, policies, procedures and strategies to ensure the confidentiality data and security of people, property and school. Must handle all matters related to billing and payments as personal and strictly confidential.

Other Duties

  • Back up and support Payroll & Benefits Coordinator as needed.
  • Answers, screens, and directs incoming telephone calls.
  • Sorts and distributes internal and external mail.
  • Performs general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.
  • Assists with related special projects and performs other duties as assigned.

QUALIFICATIONS:

  • Associate Degree in Accounting required; Bachelor Degree, preferred.
  • Minimum of 3 years in accounts receivable experience required, experience with collections a plus.
  • Demonstrated ability to calculate figures and amounts.
  • Commitment to excellence and high standards.
  • Excellent written and oral communication skills.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  • Excellent organizational skills and attention to detail are required in this fast paced environment.
  • Proficient on various software including but not limited to InResonance, Google Suite, MS Excel and Word, and accounting application software (experience with Senior Systems a plus).

Interested parties are asked to email a resume, cover letter, and at least three references along with contact information to:

Mrs. Diana Richardson, Assistant to the Headmaster at drichardson@rectoryschool.org

Systems Administrator - Full Time

Systems Administrator

The Systems Administrator (SA) is responsible for effective provisioning, installation/configuration, operation, and maintenance of systems hardware and software and related structures. This individual participates in technical research and development to enable continuing innovation within the infrastructure. This position works with the Director of Technology and Department Leads to define needed benefits and technical strategy. Part of this position’s role is to install, configure, and maintain desktops, tablets, laptops, peripheral equipment, and software. Additionally, the SA oversees and contributes to Help Desk operations in an effort to ensure courteous, timely, and effective resolutions of end user issues. Competitive compensation is commensurate with skills and experience.

Responsibilities include the following:

SA Engineering and ProvisioningEngineering of SA-related solutions for various projects and operational needs.

  • Install new/rebuild existing servers and configure hardware, peripherals, services, settings, directories, storage, etc. in accordance with standards and operational requirements.
  • Evaluate hardware and software for classroom or administrative needs.
  • Remain current on new developments in the areas of software, hardware, networks, telecommunications, training and maintenance.
  • Develop and maintain installation and configuration procedures.
  • Contribute to and maintain system standards.
  • Assure the health and effective operations of the School’s network and support infrastructure (ex. fiber optics, T- I line, classroom connections.) including hardware (network, server, classroom, computer lab, administrative, and laptop computers), Intranet, Internet connection, website, and software (virus control, software coordinator, software support, etc.).

Customer Support

  • Provide technical documentation regarding hardware usage, software applications, computer technology, and the general instructional use of technology in the classroom.
  • Oversee and contribute to Help Desk operations to ensure courteous, timely, and effective resolutions of end user issues.
  • Supply tech support needed for after-hours School events (Concerts, Fall Family Weekend, Alumni Weekend, Board meetings, etc.).
  • Provide on-call tech support as needed.

Strategic Operations

  • Work with the Facilities Committee, the Headmaster, the Director of Innovation, and other school administrators in the long range planning, facilities design, school construction issues, and budgeting with regards to technology.
  • Support the Director of Technology in the development, monitoring, and periodic evaluation of a five-year technology plan for Rectory.
  • Work with the Director of Technology to establish system-wide software and hardware standards, requirements and specifications.
  • Coordinate, evaluate, and recommend hardware and software purchases and replacement. Prepare proposals and solicits bids for system technology needs.
  • Consult with administrators and teachers to define equipment and training needs.

Other Duties

  • Manage vendor relationships, including maintenance, hardware and software upgrades, and ongoing development work with the system and users.
  • Develop, update, and maintain the School's inventory of hardware and software.
  • Develop and maintain relationships with other area schools, school technology, and other relevant sources.
  • Perform other duties as assigned by the Director of Technology

Technical Skills

  • Network design and optimization
  • Network monitoring and troubleshooting
  • Management of wireless technologies
  • Managing firewalls and spam filters
  • Imaging software and deployment
  • Closed circuit camera security systems
  • Basic programming skills
  • Networking printers
  • UPS Systems
  • VMware virtual environments
  • OS X and Windows Servers
  • Backup disaster implementation
  • Manage and maintain voice and data network infrastructure
  • Experience with cloud based services
  • Experience with Google, PC and Apple platforms

Software

  • MS Office,
  • Google Suite
  • Sophos Antivirus
  • Various education based software

Qualifications

  • A bachelor’s degree in an appropriate field (or equivalent experience)
  • At least 5 years experience in technology-related work, preferably academic technology.
  • An ability to work in a collaborative, efficient, collegial work team.
  • Professionalism, energy, and commitment necessary to achieve the responsibilities of this position.
  • Client support based philosophy.
  • Strong organizational skills.
  • School-centered, service oriented disposition.
  • The ability to communicate clearly in written and oral forms with a diversity of constituents.
  • Must be able to lift & move computer equipment up to 50 pounds.

Interested parties are asked to email a resume, cover letter, and at least three references along with contact information to:

Mrs. Diana Richardson, Assistant to the Headmaster at drichardson@rectoryschool.org

Any offer of employment with Rectory School is contingent upon the successful completion of a background check and drug test in accordance with company policy.

Facilities and School Safety

The following notifications are required by law and should not be construed to indicate the existence of any hazardous conditions in our school buildings.

Asbestos Management Plan 2017-2018

THE RECTORY SCHOOL
NOTIFICATION
ASBESTOS MANAGEMENT PLAN

JULY 20, 2017

IN ACCORDANCE WITH SECTIONS 19A-333-1 THROUGH -13 OF THE REGULATIONS OF CONNECTICUT STATE AGENCIES, “ASBESTOS-CONTAINING MATERIALS IN SCHOOLS,” WE NOTE THE AVAILABILITY OF OUR ASBESTOS MANAGEMENT PLAN (AMP) FOR REVIEW. THE AMP IS AVAILABLE TO PARENTS AND GUARDIANS, SCHOOL PERSONNEL AND THEIR REPRESENTATIVES, EPA AND STATE REPRESENTATIVES, AND THE PUBLIC.

THE AMP INCLUDES REPORTS OF 3-YEAR AND 6-MONTH INSPECTIONS, REPORTS OF ASBESTOS REMOVALS AND OTHER RESPONSE ACTIONS, TRAINING, OPERATION AND MAINTENANCE PROCEDURES AND OTHER INFORMATION OF OUR ASBESTOS MANAGEMENT PROGRAM.

THIS AMP IS MAINTAINED IN THE FACILITIES OFFICE AND IS AVAILABLE FOR REVIEW DURING NORMAL OFFICE BUSINESS HOURS. MR. MARIO HURTADO AT PHONE NO 860 234 0966 IS THE DESIGNATED PERSON RESPONSIBLE FOR MANAGING THE RECTORY SCHOOL ASBESTOS MANAGEMENT PROGRAM.

WE REMIND YOU THAT THIS NOTIFICATION IS REQUIRED BY LAW AND SHOULD NOT BE CONSTRUED TO INDICATE THE EXISTENCE OF ANY HAZARDOUS CONDITIONS IN OUR SCHOOL BUILDINGS.

Safety Reports

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